Yes, every HubSpot President's Club inductee can invite one guest to join them in Tenerife, Spain. Keep in mind bed preferences (Queen/King vs. 2 Singles) are not guaranteed but can be requested.
All RSVP's must be received by February 4th, 2022. The first set of invites will go out by Jan 12, 2022. Please do NOT book flights before April 16th. The flight booking period is April 16th to April 24th.
After February 4th no changes to your activity selections can be made. If the EMEA/COL Club trip ends up shifting dates due to Covid-19 restrictions, you will have the opportunity to re-register once the new dates are announced and switch your election to cash payout if you prefer.
Please note you must be an active HubSpot employee as of trip dates to attend the trip and/or receive the payout for not attending. If the Club trip shifts dates to later in 2022, the cash payout will not occur until the new trip dates.
What’s our COVID-19 plan? Glad you asked:
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- We have made the decision to move forward with Club trips as long as we can do so in the safest environment for our employees and their guests. Unfortunately it is impossible to predict the state of travel so we will continually be monitoring the situation and each month will meet to see if any updates need to be made to the events (working w/ Sales Leadership, HR, and Katie Burke).
- Changes could be made in terms of dates for each of these trips as we work through Covid-19 surges in specific regions. If the dates of the trip end up shifting, we will allow people to go back through the registration process to either confirm your attendance for the new dates, or switch to cash payout (cash payout will coincide with the week of the new event dates). We will allow attendees 10 days from announcement date to change their selection. If we don't receive an updated registration from you by the updated deadline, we will assume the original RSVP stands.
- For the EMEA/COL team the flight booking window will be April 16-24th.
- An RSVP “no” (by the assigned deadline!): will still be provided with $2,000 USD, grossed up to cover taxes (or your local currency equivalent). Employees must be employed at the time of payout, which would be expected by the end of July If the trip shifts later in the year then the payout will take place the same week of EMEA/COL trip.
It’s important to note that the world has in fact changed with COVID-19. Unfortunately, we won’t be able to predict the state of travel or possible limitations that could take place in the coming year. What we discovered through this pandemic is that decisions are often out of our control given the limitations from federal authorities, immigration, and also general health and safety guidelines. These are eligibility guidelines placed without knowledge of what will come in 2022 and we may need to make changes and adapt (for example, to follow health and safety guidelines in place at the time). Of course, we will do our best to make this happen as it’s one of the great rewards and opportunities for recognition of our top performers.
As always, feel free to reach out to the Planning Committee- Meaghan Alix (malix@hubspot.com)- for any further questions.
We will update the President's Club website as we learn of any updates, but it will ultimately be up to the qualifying HubSpotter to ensure that they and their guest review and follow the up-to-date travel requirements and get clearance to enter the country for the trip. Please also keep any return requirements in mind (e.g., you may need to be tested before you fly home). In the event that you are required to present a negative COVID test entering your trip destination or upon returning to your home country, HubSpot will cover up to 100 EUR total (or your local currency equivalent) per person for the testing fees.
Check up-to-date entry requirements here. Please note that Tenerife entry requirements are based on the risk level of the country you are traveling from. Please click the link above to confirm the entry requirements from your country of origin.
Entry Requirements (last updated 1/25/22):
All travellers must have their details logged on a Spanish Locator Form. Only a digital form is accepted. Note that a paper copy will not be accepted.
In addition, you must provide one of the following:
- If you are fully vaccinated, you can present your vaccination certificate/card, OR
- You can present one of the following negative Covid tests:
- Antigen test to be taken a maximum of 48 hours before your arrival in Spain (Tenerife).
- NAAT test (PCR, LAMP, TMA) to be taken a maximum of 72 hours before you arrive. OR
- You can present a certificate of recovery- this must be issued at least 11 days after the first positive NAAT test. The certificate is valid for 180 days.
Check entry requirements for specific countries here
One of the following requirements for persons over the age of 12. See full details here:
a) Certificate of full vaccination against COVID-19.
b) Negative Diagnostic Test of Active COVID-19 Infection. Antigen tests taken a maximum of 48 hours before arrival in Spain and NAAT tests (PCR, TMA, LAMP) taken a maximum of 72 hours before arrival in Spain will be accepted.
c) Certificate of recovery confirming that the holder has recovered from COVID-19, issued at least 11 days after the first positive NAAT test (PCR, TMA, LAMP). The certificate is valid for 180 days.
By way of an exception, and randomly, certain passengers may be required to perform a diagnostic test of active COVID-19 infection in the forty-eight hours following their arrival, the result of which they must communicate to the Border Health Service by the means indicated for this purpose.
For your return back to your home country please ensure you research the most up to date requirements.
Please research here for current Ireland requirements.
Germany here.
France here.
All are invited to bring your children at your own cost.
There will be no charge for children up to and including the age of 18 years who share with their parents. However, keep in mind the maximum occupancy per room is 3 guests, so if you are looking to bring more than 1 child, you would need to book a second room at your own cost. .
Please see full President's Club Family Policy below:
HubSpot President's Club Family Policy
When you qualify for PC, you earn the right to attend, along with 1 guest, paid for by HubSpot (this means during PC-sponsored events only, which the Organizers will specify each year).
However, over the years, we’ve learned that HubSpotters are proud of their accomplishments, and want to share their success with their families.
That said, we’d like to provide you with the following guidelines, if you choose to bring your children to the event:
Travel
HubSpot will cover the cost of the qualifying HubSpotter, along with the cost of one chosen guest’s flight. Flights for any additional guest (children included) are the responsibility of the qualifying HubSpotter.
If your child is young enough to require a car seat, we recommend bringing your own. HubSpot will not be responsible for providing or paying for car seats. You will also need to organize your own transfers, as the group bus transfers are not car seat safety approved.
Accommodations
HubSpot will pay for the contracted dates of stay for the qualifying HubSpotter, along with the chosen guest. HubSpot will not pay for a second room, nor will they pay for additional nights before or after the contracted PC dates. If there is a fee for additional guests per room, HubSpot will cover up to $50 per child per night. Please note, this will not apply if the PC event is held at an all-inclusive resort- then, it will be the responsibility of the qualifying HubSpotter. HubSpot will not cover $50 per child towards a second room.
Food & Beverage
HubSpot will pay for food costs of children at the Welcome Party, and the Final Dinner (if child is old enough to attend, age 16+).
Activities
HubSpot will pay for the activity of choice for the qualifying HubSpotter and one chosen guest. Any additional activities for children will be the responsibility of the qualifying HubSpotter, assuming the activity is suitable for the child’s age and that there is enough space to accommodate the request. Please note that qualifying HubSpotters will be allowed rights to activities before children.
Childcare
Childcare will be the responsibility of the qualifying HubSpotter, whether it be childcare onsite at the hotel, or babysitting services.
Attending PC Events
Children are welcome at the Welcome Reception, and children 16+ are welcome to attend the Final Awards Dinner.
To provide more flexibility, you will be booking your own flights this year for Club and expensing through the Concur expense system internally. Please make sure you tag the expense by selecting President's Club from the dropdown menu in the Expense Type Field.
Please do NOT book flights before February 25th. The flight booking period is February 25th-April 1st.
The budget for the EMEA/COL team for round-trip flights is 550 EURO per person. Please do NOT expense over this amount and only submit an expense for two travelers.
Please email info@executivegrouptravel.com your flight itinerary by May 1st if you would like airport transfers organized and paid by HubSpot.
- HubSpot will pay the cost to secure a seat if the airline does not assign one for you at the time of the booking (this is different from a seat upgrade- extra legroom, first class, etc- which HubSpot will not cover the cost of). If you are booking your seat included in a bundle package then you may add 30 EUROS per person each way to the overall flight budget.
- HubSpot will cover the cost of 1 checked bag per person, per flight. HubSpot will not cover the cost of your checked bags on any additional flights you add to your trip. If you are booking your luggage included in a bundle package then you may add 20 EUROS per person each way to the overall flight budget.
For example, if you are booking Ryanair, we recommend selecting Plus bundle if you are checking a bag, you may expense up to 650 EURO per person which includes your seats & luggage.
- Keep in mind due to the number of passengers flying to Tenerife not everyone will be able to book direct flights so we recommend booking flights sooner than later to guarantee yourself a seat on the direct flight within budget. We will be unable to increase the budget closer to the event for those who wait on the flight booking and inventory becomes limited.
- We will be emailing Bogota travelers a separate flight budget!
IMPORTANT: Use the below links to validate travel requirements for your upcoming international travel.
To verify required Visa's, Passport validity dates, and blank page requirements please visit CIBT: www.cibtvisas.com/dt.
Information regarding travel health alerts: https://wwwnc.cdc.gov/travel/
All HubSpotters are able to extend at their own cost, but any and all additional hotel costs, airport transfers, and flight difference will be your responsibility.
Once Executive Group Travel confirms your extension, you have 72 hours to cancel those nights. After 72 hours, any cancelled nights will be billed back to you through payroll.
If you are arriving or departing on group dates, HubSpot will be providing airport transfers to/from the Tenerife South Airport.
Please email info@executivegrouptravel.com your flight itinerary by May 1st if you would like airport transfers organized and paid by Executive Group Travel. These transfers are only provided for those arriving July 1st and departing July 4th.
If your transfers are not organized through Executive Group Travel we ask that you only expense 100 EURO total for your airport transfers (this includes the round-trip transfer for you and your guest as Taxi costs range between 40-50 EURO per trip). If you are taking a group transfer one-way, we ask that you only expense 50 EURO for the transfer you arranged.
At the Ritz-Carlton Abama, we have negotiated free wi-fi throughout the hotel for you to conduct business. We ask you to use good judgement in expensing cell phone roaming bills.
The hotel is NOT all-inclusive.
You will be provided resort credit on your room account to help defray food and beverage costs at the hotel during your trip in Tenerife.
The Ritz-Abama requires Elegant casual is also known as “ casual elegance” and is typically similar to something you would wear to a country club or upscale restaurant. A step above resort evening, with this dress code, men are expected to wear a long-sleeve dress shirt with slacks and dress shoes—no shorts, t-shirts, or sandals. Women can wear skirts or pants with a nice top or a dress. Both women and men should opt for dressier shoes, though dress sandals can still be appropriate.
With the beach just footsteps from the hotel and an average tempetures in the 80s, be sure to pack a bathing suit!
Yes, all attendees can expense up to 80 EURO per couple for this club trip to help defray the cost of checking luggage. We recommend all guests check-in to their flights online.
A passport is required for visitors entering Tenerife from outside Europe. Visas are not required for anyone holding a passport from the countries of HubSpot's 8 office locations. If you do have a passport from an alternate location, it is your responsibility to research if a Visa is required and if it is to obtain your Visa for the trip: https://www.schengenvisainfo.com/who-needs-schengen-visa/
Due to Monaco-France agreements and the established close relations, if you need a visa to enter France, then you will need a visa to visit Monaco as well. A French visa allows you to enter Monaco, and a France permit gives you the right to remain there for the appointed period of time.
Therefore, if you do not need a visa to enter the Schengen Member states, you do not need a visa to visitMonaco as well. All this is regulated by the Franco-Monegasque Neighborhood agreement of 18 May 1963.
We are able to assist in providing any documentation required.
Unfortunately, due to the busy itinerary, we are unable to meet requests for two activities.
Please see the HubSpot business travel medical eligibility below as it pertains to President's club travel for employees and your guest. Also please check out this document for more information on what is covered while traveling for President's Club.
Here are is an additional document that covers more information about HubSpot Cigna Travel Insurance Abroad.
Cigna Self Service for International Business Travelers
Please note that your spot will not be given to anyone in your place, and we'll need to know your intentions by February 4, 2022. Unfortunately, if you notify us of any changes after February 5th, you will lose eligibility for the monetary reward since deposits will have already been made on your behalf. Please note you must be an active HubSpot employee as of trip dates to receive the payout for not attending.
There will be three options.
1. All updates and changes will be communicated through the trip website. This means you should be using the hotel wi-fi once a day to check for any updates or special events added.
2. We will have a daily HubSpot headquarters located on property at The Ritz-Carlton. There will be a staff on hand to answer any questions from 10am-6pm each day. Locations will be shared on this website once finalized.
3. This year we will provide an app with personalized itineraries. All changes will be sent via push notifications so please remember to allow notifications from Travefy.